An abbreviation of the word “memorandum,” a memo is an important communication device in almost every business. It is a fairly simple method of recording internal communications between different sections of a business, but yet it is a perfect way to communicate in an informative and casual manner without resorting to incoherent scribbling. This should be your aim when writing memos to other people. While writing, keep the terms “direct,” “concise,” and “informative” in mind.

Prior to starting to write a memo, a key thing to keep in mind is who your readers will be. It is important you know what level of authority, responsibility, competence, and/or constraints they have.

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Once you know the recipients of a memorandum, the next step is figuring out what information or instructions these people need. This question is an extremely basic one. Your task is to be informative without providing unnecessary information. For example, would you provide product evaluations to human resource staff?

Once you start, keep the following standard format in mind:


Recipient Name (To):

Sender’s Name (From):


Content of Memo

The art of writing a good memo requires strictness. It is essential to leave out irrelevancies. The vocabulary should be simple and generic rather than complicated, technical, or fancy words taken from a thesaurus. Attitude is something you also need to watch. Sometimes, those who receive your memos will be in a position to make higher-level decisions than you. To stay safe, it is advisable to adopt an attitude that is business-like, straight-to-the-point, and bland. Find the discipline to write in this fashion, even when addressing co-workers.

It can help when writing a memo to use bullet points, numbered points, or lists as a way of conveying information, and this makes a written piece more readable. There are, however, situations where lists are inappropriate and should be avoided. Where, for example, there are not even three points to make up a list, it is better not to use this method, except in cases where you are possibly presenting alternatives. Similarly, an excessive amount of points can make lists redundant. Lists can appear less complex if you group several points into one or are not so distinctive with them.

Where memos provide recommendations about actions to be taken or possible actions, consider your own position. Are you sufficiently knowledgeable in a specific field to make useful recommendations or suggestions? Set out your reasons clearly, try to anticipate readers’ questions, and try not to sound too forceful.

Finally, when you sit down to write the memo you need to write, do not forget to include all items of information, whether these are bad or good. Put aside for a moment those pieces of information that could have a negative influence on readers. Being informative and honest belong together.


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Typically, memos are used in these situations:

  • To provide information about planned meetings;
  • To inform employees about changes in policy;
  • To invite information from employees;
  • To encourage employee participation in programs or events;
  • To provide project information to managers;
  • To sum-up meeting proceedings for non-attendees;
  • To provide executives with information about planned initiatives/actions.

Are memos becoming obsolete with increased email usage? Perhaps. However, it is possible to format memos to make them more official and formal. Sometimes, formal communications are necessary. Additionally, since it is common for email in-boxes to be inundated, memos can be better at attracting and retaining the attention of recipients.

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To achieve goals and get results, it is essential to have an excellent method of communicating in writing. Still, with such competitiveness and the relentless pace of the modern world, creating good-quality materials like memos can be very difficult. In the event you need good written content but lack the inclination or time to create it, just contact

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If you hire us to write memos for you or your company, you will find that is an outstanding custom writing service with a well-earned reputation for providing excellent-quality written materials. Our service is popular and we enjoy doing what we do because we know what a good writing service entails and we have the vision and motivation to provide it. Our aim is to provide superior content and a great writing service so that customers keep returning to us whenever they have writing requirements, even when they need solutions in a matter of hours. This is why it is impossible to find a customer who is dissatisfied with Requests to write papers are typical for us and we always tell customers not to worry because we will get them an “A” grade – our determination to deliver unrivalled-quality service is indeed unique. This means achieving outstanding results for every paper we produce. Our attention is primarily focused on quality rather than the number of orders we process.

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  1. To use our memo writing service, complete the form on the orders page, select the type of paper, say what your topic is, when you need your paper by, and provide any other essential details.
  2. Submit payment. Once payment is received, a writer will be assigned to your order.
  3. That writer will commence work.
  4. Once it is written, we test your paper for grammar and originality.
  5. When complete, your memo will be available for downloading from your account.

Whether your aim is to convey relevant and accurate information, encourage action and achievement, inspire creativity and learning, or invite results or responses, the experts at will help make it happen.

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